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Job: Accounts Payable Supervisor

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Posted: 09/07/2017

Job Reference #: 8a78842b5dedca7a015e06e337b65de9

Job Description

OBJECTIVE/FUNCTION
The Accounts Payable Supervisor is responsible for the accurate and timely processing of payables, monthly accruals and reporting.  The supervisor plays a significant role in cash management. 
DUTIES AND RESPONSIBILITIES
  • Provides leadership and supervision of payable staff to ensure coordination of timely and accurate payment of invoices and month end liabilities.
  • Reviews invoices for pertinent information and accurate coding.
  • Monitors, evaluates, and reports to the Accounting Manager on matters relating to cash management
  • Maintains good working relationships with branch offices: Respond to inquiries from management and branch office personnel regarding AP, as well as communicates to branch office personnel on requirements and resolution of issues.
  • Responds to vendor complaints and concerns to maintain good vendor relationships.
  • Prepares, reconciles and supervises the distribution of 1099’s.
  • Provides staff supervision by being accessible to the staff, encouraging staff initiative and motivation, clearly understanding each subordinates job and ensuring that all subordinate activities are accomplished.
  • Prepare month end accrual journal entries related to unposted invoices/PO/s and conducts reviews of correct coding.
  • Oversees the processing of patient refunds
  • Other duties, as assigned
 
PHYSICAL REQUIREMENTS
Frequent climbing, balancing, stooping, crouching, standing, walking, sitting.  Must be able to frequently lift 25 pounds.  Frequent travel, usually using own vehicle.
 
ENVIRONMENTAL REQUIREMENTS
Must be able to work in a well-lighted, temperature controlled work area.  Must be able to see and work with a computer screen for extended periods of time (approximately 3 - 4 hours) and work in open area with other employees.  Must be able to keep up in a busy, fast-paced environment.
 
 
 
MINIMUM QUALIFICATIONS
 
EDUCATION:  Minimum of a high school diploma is required.  
EXPERIENCE/KNOWLEDGE: Minimum of 5 years experience in accounts payable and/or bookkeeping is required. 2 years of supervisory experience also required. Experience with Microsoft Office including Excel is  required.  Experience with Great Plains Accounting and Ipayables/Invoice Works software is a plus.  Must have good organization and communication skills, both written and verbal.
SKILLS:  Strong decision making and problem solving skills a must. Able to interact successfully with a variety of people in person, by email, and by telephone. Excellent written and oral communication skills. Time management and detail orientation are required. Must have good leadership and excellent communication skills and be able to establish effective working relationships with many different people.  Must be able to coordinate several activities at once, quickly analyze and resolve specific problems and cope well with deadlines.  Must have strong conflict-resolution skills.
PERSONALITY/OTHER:  Must be confident of skills and have the ability to make sound, independent decisions; have excellent communication skills; be able to coordinate resources and responsibilities and be able to get along well with others. Must have strong leadership qualities. 
 

Application Instructions

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